On behalf of the North Carolina Association of Municipal Clerks, it is my pleasure to extend an invitation for you to join us in Wilmington this summer for the 2026 Annual Conference this August.
We are planning for our attendees to have meaningful opportunities to network with peers, reconnect with colleagues and build new relationships within our clerk community. Our educational sessions will explore timely topics that strengthen the municipal clerk profession while also encouraging leadership development and personal growth.
Set against the charm and coastal beauty of Wilmington, the 2026 Annual Conference will provide a welcoming environment to learn, share, and celebrate the vital role municipal clerks take on every day. We look forward to exchanging ideas, gaining fresh perspectives, and enjoying fellowship with our fellow clerks from across North Carolina.
I hope you will join us for this engaging and enriching conference experience. We are excited to welcome you to Wilmington in 2026!
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August 19 - 22 | Wilmington Convention Center
Important Conference Information
Registration will open in mid-June 2026. All NCAMC members will receive an email when registration goes live.
How much is conference registration? What meals are included?
Conference registration is $650 for NCAMC members and $750 for non-members.
Registration received after July 19, 2026 will incur a $50 late fee.
This includes:
(Please note, spouses and guests may only attend the Saturday evening banquet.)
Can I bring a spouse or guest?
Yes! Registered attendees are welcome to bring a spouse or guest, but they must be registered with the conference in order to attend any of the evening events.
NCAMC offers a la carte options for spouses/guests.
Spouses/Guests are not able to attend conference breakfasts or lunches or the educational sessions.
What is the conference cancellation policy?
Requests for registration cancellation must be received in writing, via email, no later than Monday, July 20, 2026. Please contact events@nclm.org if you would like to cancel your reservation.
Cancellation requests made after July 20, 2026 will not be eligible for a registration refund although you may transfer your registration to another staff member within your office.
How much is the hotel? How much should I budget? How many nights should I stay?
The primary conference room block is at the Embassy Suites. This block rate is $229 for a river-view suite, or $209 for a standard view suite, plus applicable taxes. Rooms at the Embassy include a complimentary deluxe buffet breakfast, as well as a complimentary cocktail hour with two free drink tickets per hotel occupant.
An additional room block is available at the Aloft Hotel, a short walk from the Wilmington Convention Center. Hotel rooms are $219 per night plus applicable taxes at the Aloft. The Aloft does not provide a complimentary breakfast. The conference will not include breakfast.
Most attendees will want to arrive no later than Wednesday afternoon and depart on Sunday morning for a total of four nights at the hotel.
Parking is $22 per night for self-parking.
Please budget around $1150 for four nights at the conference hotels.
My P-Card is frozen until July 1 (new fiscal year). What should I do?
We recognize that some clerks may not be able to register for the conference until after the start of the FY2026-27 budget year. If you are committed to attending the conference but need to wait until after July 1 to register, please email NCLM for hotel booking instructions.
How do I make a hotel room reservation?
Once you are registered to attend the conference, you will receive a confirmation email. This confirmation email will include a booking link to book your room directly with Embassy Suites Wilmington or the Aloft Hotel Wilmington.
You may cancel your hotel reservation without penalty up to 72 hours prior to your scheduled arrival date. You must contact the hotel directly in order to cancel your room reservation.
Please note, booking outside of the room block, or using third-party booking websites, may mean you will not receive some benefits negotiated by NCAMC. Please use caution when booking with third-party websites.
If you are contacted by someone other than Embassy Suites Wilmington or Aloft Hotel Wilmington, NCAMC or NCLM regarding room booking, please contact events@nclm.org.
I am booked into the Aloft hotel. What do I do for breakfast?
The Aloft hotel does not include breakfast. It is suggested that attendees eat breakfast at the Aloft restaurant.
What is the hotel room cancellation policy?
You may cancel your hotel reservation without penalty up to 72 hours prior to your scheduled arrival date. You must contact the hotel directly in order to cancel your room reservation.
Please note, booking outside of the room block, or using third-party booking websites, may mean you will not receive some benefits negotiated by NCAMC. Please use caution when booking with third-party websites.
If you are contacted by someone other than Embassy Suites Wilmington, Aloft Hotel Wilmington, NCAMC or NCLM regarding room booking, please Contact Us | NCLM.
Is the North Carolina Department of Archives coming to the conference?
Representatives from the State Archives of North Carolina will be present at the conference to pick up any official minutes for microfilming.
Some reminders about submitting your minutes:
For detailed information about minutes submission: NC Department of Archives
What is the suggested attire for the President's Banquet on Saturday?
Incoming President Brenda Blanco suggests semi-formal or business attire for the evening banquet.
The evening will include dinner, awards, swearing-in of the 2026-27 NCAMC board members and entertainment.
What should I bring with me to the conference?
As is tradition, this conference will feature a silent auction to raise money for NCAMC scholarships. Please see the information below for details.
There will also be a raffle prize drawing. Clerks are encouraged to bring one or two items to help ensure everyone goes home with a prize!
Clerks are also encouraged to bring items for the attendee gift bags.
Can I see the conference agenda?
The full conference agenda is available here. Please note, this agenda is subject to change without notice.
My question isn't answered here! What do I do?
Never fear! Email Contact Us | NCLM for assistance!
Friday, August 21, 2026
Join NCAMC on one of two dinner boat cruises down the lovely and historic Cape Fear River!
Leaving from the boat dock right behind the Embassy Hotel, the cruises will each take about 90 minutes.
A dinner buffet will be served on board, featuring Fried Chicken, 15-spice Tilapia, Squash Casserole, Strawberry Spinach Salad and Peach Cobbler. Please note, we are not able to accommodate dietary needs on the boat cruise. You will receive one drink ticket. Additional drinks may be purchased on board.
You will be able to choose one of two cruise times:
| Cruise #1 | Cruise #2 |
| 5:30 p.m. - Boarding | 7:45 p.m. - Boarding |
| 6:00 p.m. - Boat Departs | 8:15 p.m. - Boat Departs |
| 7:30 p.m. - Boat Returns | 9:45 p.m. - Boat Returns |
The cruise will take place rain or shine. Please come dressed for the weather.
Refunds or exchanges of boat tickets will not be provided after July 20, 2026. Attendees may exchange tickets with other attendees at the conference.
FUNdraiser for NCAMC Scholarships
This is our one AND only time of year that we have a FUNdraiser for the NCAMC Scholarships and we need YOU to help keep the NCAMC Scholarship going!
Last year, your generosity allowed us to raise $3,663 for the NCAMC Educational Scholarship. This year, our goal is to reach $4,000!
Every contribution directly funds the professional growth and education of our fellow clerks across North Carolina.
We are asking all Clerks to bring at least one item to donate to the Silent Auction. Click here for donation ideas!
Just a reminder, NO CASH will be accepted, so payment must be made by Visa or Mastercard. Keep those credit and debit cards handy to pay for all the lovely things you will be bidding on!
If you have any questions, please contact Penny Spicer-Sidbury.
Facilitator Camilla Pitman will lead the discussion on Wednesday, August 19, 2026
The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People, by Gary Chapman & Paul White
About the Book
This book will give you the tools to improve staff morale, create a more positive workplace, and increase employee engagement, by teaching you to effectively communicate authentic appreciation and encouragement to employees, co-workers and leaders.
Details:
What is the cancellation policy for sponsors?
Sponsorships and additional attendee fees are not refundable. Individual sponsor attendee registration may be transferred to another staff member.
What is the hotel reservation cancellation policy?
All hotel reservations must be guaranteed with a first night's guestroom deposit plus tax.
You may cancel your hotel reservation without penalty up to 72 hours prior to your scheduled arrival date. You must contact the hotel directly in order to cancel your room reservation.
Please note, booking outside of the room block, or using third-party booking websites, may mean you will not receive some benefits negotiated by NCAMC. Please use caution when booking with third-party websites.
If you are contacted by someone other than the Embassy Hotel Wilmington, the Aloft Hotel Wilmington, NCAMC or NCLM regarding room booking, please Contact Us | NCLM.
What is the cut-off date for hotel reservations?
All hotel reservations must be made by July 20, 2026.
When will attendees visit the sponsor tables?
Attendees are encouraged to visit the sponsor tables on Wednesday, August 19 during our Welcome Reception from 4:30-6:30 p.m. They may also visit the sponsors on Thursday, August 20 and Friday August 21 during scheduled breaks in the educational sessions.
When should I arrive? When is set-up? When is breakdown?
Exhibitors can begin setting up their booths at 1 p.m. on Wednesday, August 19.
Attendees will visit the sponsor booths on Wednesday, August 19, during the welcome receptions from 4:30 - 6:30 p.m. Attendees will also be able to visit the exhibitors during the conference on Thursday, August 20 and Friday, August 21.
We ask that you break down your exhibit booth no earlier than 6 p.m. Friday, August 21.
What is included with the booth?
Each booth will include a 6-foot table and two chairs.
Electrical connections are available for purchase here.
Parking is $22 per night for self-parking.
Where do we send a copy of our company logo?
You will upload a copy of your company logo when you register as a sponsor. Logos must be in JPEG or PNG format.
How do I ship exhibit display items to the Wilmington Convention Center?
Please review this document for shipping instructions.
Wilmington Convention Center Shipping Instructions
Please review this document if your booth requires electricity or other utility service.
Electricity and Utility Connections
Please review this document carefully. NCAMC and NCLM are not responsible for packages sent to the Wilmington Convention Center.