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Town Clerk

Category: Other
Role Description This Is A Full-time On-site Role Located In Zebulon, NC. The Town Clerk Will Be Responsible For Overseeing And Maintaining Official Town Records, Attending Multiple Board Meetings And Preparing Agendas And Minutes For All Boards. The Town Clerk Will Also Assist Residents With Questions And Concerns As Needed And Work Closely With The Local Government Officials. Essential Job Functions Administrative Assistant To The Board Of Commissioners And Assists In All Areas To Include But Not Limited To Correspondences, Travel, And Events. Serves As Official Clerk For The Town Board, Planning Board, Parks & Recreation Advisory Board, TRC Board And Board Of Adjustment. Works Closely With Staff Liaison And Board Members; Prepares All Meeting Agendas And Related Materials; Attends All Meetings Of Said Boards, Drafts Minutes For Board Approval And Answers Inquiries Regarding Board Actions. Works Closely With The Town Manager And Other Staff Members On The Preparation Of Agendas And Other Tasks. Signs, Certifies And Preserves All Town Minutes, Ordinances, Resolutions, Contracts, Agreements, Reports And Other Documents And Maintains Files Of Town Documents. Serves As Custodian Of The Official Seal And Public Records Including Originals. Prepares And Publishes Legal Notices As Required By Local And State Law As Required For All Town Departments. Maintains Index And Cross-index Of Ordinances And Resolutions For Ease Of Reference And Control Responds To Correspondence/questions Received By Town Clerk’s Office Or Refers To Appropriate Department. Coordinates All Board Appointments. Coordinates Publication Of Town Code And Charter And Supplements Thereto, Handles All Correspondence With The Publisher, Furnishes Statutory Ordinances And Charter Amendments, Local Acts, Etc.; Coordinates Distribution Of Code And Supplements To Town Officials And Appropriate Boards And Staff. Responsible For Questions And Activities In Connection With Open Meeting Law. Coordinates The Microfilming Of Town Records With The State Division Of Archives And History, As Well As Laserfische Copies Of The Same. Responsible For Records Room And Disposal Of Documents According To The NC Record And Retention Schedule. Performs Other Duties As Required. Desirable Education And Experience Graduation From An Accredited College Or University With A Bachelor’s Degree In Business, Political Science, Communication, English Or Similar Field, Preferred. Associates Degree In Business Or Related Field Required. Three Years’ Experience In Municipal Administration Or Office Management Required. An Equivalent Combination Of Education And Training Could Be Considered. Advanced Courses And Seminars From Colleges And Universities As Well As, The School Of Government Related To Town Clerk And Municipal Functions And Activities. Certification As A CMC (certified Municipal Clerk), NCCMC (North Carolina Certified Municipal Clerk). Notary Or The Ability To Obtain Within Six Months
Employer: Town of Zebulon
Expires: 12/16/2023