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Payroll and Accounts Payable Clerk

Category: Other
General Summary Of Duties The City Of Lowell Seeks To Fill A Payroll And Accounts Payable Position In The Administration Department. This Position Will Process Payroll In Accordance With The City Of Lowell’s Pay Schedule, Ensuring Accuracy And Timeliness Of All Data. Adjust Deductions, Create Manual Checks As Necessary, Review W-2’s And Quarterly Tax Reports For Accuracy. Process All Vendor And Employee Expense Payments Via Check Or ACH Using The Accounts Payable System. Ensure Appropriate Approvals And Interact With Vendors And Employees To Obtain Required Documentation. Complete Sales And Use Tax Reporting And Maintain Documentation For Form 1099 Reporting. Take Complete Ownership Of Both Of These Major Processes. Interact With Internal And External Auditors When Necessary. Essential Duties And Tasks: Payroll • Process Payroll In Accordance With Pay Schedule. • Manage Southern Software Payroll System I.e. Verify Time-keeping Data Entry From Supervisors And Employees To Ensure Accuracy. • Maintain Accurate And Complete Payroll Records. • Ensure All HR Policies Are Strictly Adhered To With Respect To Payroll Administration. • Adhere To All State And Federal Payroll Laws. • Complete All State, Federal, Insurance Payroll Reports I.e. Department Of Labor Statistics And State Of NC Multiple Worksites Reports. • Complete Surveys And Audits As Necessary I.e., Workers Compensation Audits. • Prepare Ad Hoc Reports As Requested By The City Manager. • Perform Other Related Duties As Assigned. • Work With Human Resources Director And City Manager To Implement New Processes To Gain Efficiencies. Essential Duties And Tasks: Accounts Payable • Ensure All Accounts Payable Invoices Have The Necessary Authorization And Supporting Documentation Per Policy. • Adhere To Accounts Payable Deadlines To Avoid Late Fees EEO/AA. • Code Bills With The Correct General Ledger Expense Account Numbers. • Ensure Proper Completion And Approval Of Employee Expense Reports Prior To Paying. • Research And Resolve All Discrepancies Before Paying Bills. • Obtain W-9 From New Vendors To Enter Into Accounting System And Utilize The System’s Reporting Capabilities For Year End 1099 Misc. Reporting. • Complete E-585 To The State Annually For Sales Taxes Paid Throughout The Fiscal Year For Reimbursement. • Work With Finance Director And City Manager To Implement New Processes To Gain Efficiencies. • Coding And Entering Cash Disbursements And Cash Receipts Required Education And Experience • Two-year Degree In Accounting, Business, Or Related Field. • Experience Processing Full Payroll Cycle. • Accounts Payable Experience. • Maintain A High Degree Of Confidentiality. • Windows And Excel Proficiency Salary Grade 11: Hiring Range $41,050 – $63,628 Annually, Commensurate With Qualifications. Applications Can Be Found And Submitted Online At Or At City Hall. Email Resume And Cover Letter To: The City Of Lowell Is An Equal Opportunity Employer
Employer: City of Lowell
Expires: 10/1/2023