General Statement Of Duties: Performs Responsible Statutory And Administrative Tasks For The Town Manager, And The Mayor And Board Of Commissioners; Serves As Executive Assistant And The Town Clerk.
Distinguishing Features Of The Class: An Employee In This Class Is Responsible For The Maintenance And Safekeeping Of Official Public Records. Work Involves Keeping Bi-Weekly Meeting Minutes And Responsibility For The Publication, Indexing, Filing And Safekeeping Of All Board Proceedings In Accordance With General Statutes And Local Ordinances. Work Also Includes Serving As Administrative Support To The Town Manager, Mayor, And Board Of Commissioners. Considerable Tact, Courtesy, And Firmness Are Required In The Dealing With The Public. Work Is Performed In Accordance With North Carolina General Statutes, Town Ordinances, Codes, And Policies, Personnel Laws And Regulations, And Standard Office Procedures Governing The Responsibilities Of Town Clerks. The Employee Works Under The General Supervision Of The Town Manager. Work Is Reviewed Through Observation, Review Of Records And Files Maintained As To Their Completeness And Accuracy, Responsiveness To Citizens And Board Members, And By Conferences.
Essential Duties, Responsibilities And Tasks: Serves As Official Custodian Of All Public Records Including Ordinances, Resolutions, Contracts, Agreements, And Minute Books; Maintains Town Seal; Performs Statutory Responsibilities; Executes Legal Documents By Affixing The Proper Signatures Of Town Officials And Attesting To Their Compliance With General Statutes And Local Ordinances. Attends Board Of Commissioners Meetings And Necessary Committee Meetings Of The Board; Writes Minutes Of These Meetings; Processes All Ordinances, Resolutions, And Other Actions Of The Board; Coordinates Agenda Preparation, Publication, And Distribution With Town Manager; Arranges For Legal Notices And Press Packets. Performs Administrative Duties For The Town Manager, Mayor, And Board Members By Handling Correspondence, Public Inquiries, And Mail For These Officials. Researches And Compiles Information As Requested By The Board Or Town Manager; Performs Special Project Work As Requested And In The Most Appropriate Manner; Handles Confidential Information.Prepares, Composes, And Types Correspondence, Letters, Memorandums, And Other Directives For The Town Manager And Other Town Officials. Arranges Appointments, Schedules, Meetings, Travel, And Conferences For The Town Manager Or Board; Coordinates Arrangements For Receptions, Retreats, And Other Functions. Provides Customer Service Work To The Public. Issues And Bills For Privilege Licenses. Assists Applicants Requesting Various Types Of Licenses. Prepares Reports On Gas Distribution Charges For The Various Departments. Prepares A Variety Of Financial Records And Reports Such As Gas Tax Refund Report, Traffic Signal Reimbursement Report, Etc. Backs Up Other Town Finance And Administrative Staff. Performs Related Duties As Required.
Knowledges. Skills. And Abilities: Considerable Knowledge Of North Carolina General Statutes And Of Local Ordinances Governing The Responsibilities Of Town Clerks. Considerable Knowledge Of The Organization And Functions Of Town Government. Considerable Knowledge Of Standard And Approved Practices And Procedures Employed, In The Processing, Safekeeping And Utilization Of Official Town Records And Documents. Considerable Knowledge Of Standard Modern Office Administrative Practices And Procedures; Considerable Knowledge Of The Principles Of Grammar, Spelling, And Composition; Considerable Knowledge Of Computer Applications And Peripheries As Utilized In A Modern Office Environment Including Data Bases, Presentation, And Spreadsheet Software. Working Knowledge Of Paraprofessional Accounting Principles. Ability To Exercise Sound Judgment In Making Decisions In Conformance With Laws, Regulations, And Policies. Ability To Take Notes Of The Proceedings Of Official Meetings And To Prepare Accurate Minutes Reflecting The Actions Taken. Ability To Communicate Effectively In Oral And Written Forms. Ability To Establish And Maintain Effective Working Relationships With Elected And Appointed Officials, Department Heads, Employees, And The General Public. Ability To Handle Confidential Information Appropriately. Must Be Able To Physically Perform The Basic Life Operational Support Functions Of Reaching, Walking, Fingering, Talking, Hearing, And Repetitive Motions. Must Be Able To Perform Sedentary Work Exerting Up To 10 Pounds Of Force Occasionally And/Or A Negligible Amount Of Force Frequently Or Constantly To Lift, Carry, Push, Pull, Or Otherwise Move Objects. Must Possess The Visual Acuity To Compile And Compute Statistics, Perform Transcription Tasks, Operate A Computer Terminal, And Do Extensive Reading.
Desirable Education And Experience: Graduation From Two-Year College With A Major In Business, Secretarial Science, Or Related Field And Considerable Experience In Office Management Work Preferably Including Some Experience In The Safekeeping And Care Of Public Records And/Or High Level Executive Assistant Duties; Or An Equivalent Combination Of Education And Experience.
Special Requirements: Possession Of A Valid North Carolina Driver's License. Ability To Obtain Notary Public Certification. Certification From The Institute Of Government As Town Clerk Or Ability To Obtain Within Three Years Of Hire.
The Town Of North Wilkesboro Provides Equal Employment Opportunities To All Employees And Applicants For Employment And Prohibits Discrimination And Harassment Of Any Type Without Regard To Race, Color, Religion, Age, Sex, National Origin, Disability Status, Protected Veteran Status, And Sexual Orientation.
Interested Applicants Should Contact Crystal Keener At 336-667-7129 Or Email payroll@north-wilkesboro.com
