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Deputy City Clerk

Category: Management
Description:
CHARLOTTE’S LOCAL GOVERNMENT, WITH MORE THAN 7,000 EMPLOYEES AND A $2.39 BILLION BUDGET, WORKS HARD TO ENSURE THAT THE COMMUNITY WILL BE A WINNING CITY FOR EVERYONE – A TRULY REMARKABLE PLACE TO LIVE, WORK, LEARN AND PLAY. THE CITY CLERK OFFICE MAINTAINS A RECORDED HISTORY OF GOVERNMENT ACTIONS AND PROVIDES ASSISTANCE TO THE MAYOR AND CITY COUNCIL. THE CLERK'S OFFICE DELIVERS SERVICES THAT CONNECT THE PUBLIC TO LOCAL GOVERNMENT. SOME OF THESE SERVICES INCLUDE: ASSISTING THE PUBLIC TO ADDRESS COUNCIL, MANAGING THE BOARDS AND COMMISSIONS PROCESS, FULFILLING PUBLIC RECORDS REQUESTS, PERFORMING RESEARCH AND RECORDS MANAGEMENT, PROMOTING TRANSPARENCY AND PROVIDING ACCESS TO RECORDS. THE DEPUTY CLERK IS A HIGHLY PROFESSIONAL POSITION THAT REPORTS DIRECTLY TO THE CITY CLERK, WHO IS AN APPOINTED OFFICIAL AND REPORTS TO CITY COUNCIL. THE DEPUTY CLERK IS RESPONSIBLE FOR PROVIDING SERVICES TO ASSIST THE CLERK AND SERVES AS ACTING CITY CLERK IN THE ABSENCE OF THE CLERK. THE DEPUTY CLERK PROCESSES AND MANAGES MANY VITAL OFFICIAL CITY RECORDS SUCH AS RESOLUTIONS, ORDINANCES AND REQUESTS FOR COUNCIL ACTION. MAJOR DUTIES AND RESPONSIBILITIES: •SERVES AS BUSINESS MANAGER FOR CITY CLERK’S OFFICE •RESPONSIBLE FOR COMPLETING ANNUAL OPERATING BUDGET / SUBMITTING ALL REQUIRED BUDGET REPORTS / MANAGING DEPARTMENT’S EXPENDITURES •SUPERVISES ADMINISTRATIVE STAFF / SERVES AS BACK-UP FOR COMPLETING WEEKLY PAYROLL IN PEOPLESOFT / MANAGES OTHER HUMAN RESOURCES FUNCTIONS •SERVES AS BACKUP FOR OFFICE MANAGER / ASSISTANT CITY CLERK & BOARDS / ASSISTANT CITY CLERK & MINUTES POSITIONS •INTERACTS WITH EMPLOYEES / CITIZENS / VARIOUS ELECTED OFFICIALS •ATTENDS ALL MEETINGS OF COUNCIL •AVAILABILITY TO WORK REGULARLY SCHEDULED & SPECIAL MEETINGS OF CITY COUNCIL KNOWLEDGE, SKILLS & ABILITIES: •ABILITY TO EFFECTIVELY COMMUNICATE & INTERACT WITH LARGE / DIVERSE GROUP OF PEOPLE •PROFICIENCY USING MICROSOFT OFFICE SOFTWARE •ESTABLISHED AS NOTARY OR HAVE ABILITY TO BECOME NOTARY •CERTIFIED OR WORKING TOWARD CERTIFICATION AS IIMC CERTIFIED MUNICIPAL CLERK OR NC CERTIFIED MUNICIPAL CLERK •EXPERIENCE WITH OFFICE MANAGEMENT TASKS •KNOWLEDGEABLE OF GOVERNMENTAL PRACTICES •DEMONSTRATE EXCELLENT ORAL & WRITTEN COMMUNICATION SKILLS •ABILITY TO EXERCISE CRITICAL THINKING / STRATEGIC PLANNING / MANAGEMENT ANALYSIS WITHIN LIMITS OF POSITION& LEGAL REQUIREMENTS •ABILITY TO MULTI-TASK & HANDLE MULTIPLE PROJECTS PREFERRED QUALIFICATIONS: •BACHELOR'S DEGREE •ONE OR MORE YEARS OF RELEVANT WORK EXPERIENCE •MUNICIPAL CLERK CERTIFICATION MINIMUM QUALIFICATIONS: ASSOCIATE’S DEGREE WITH THREE (3) OR MORE YEARS OF RELEVANT WORK EXPERIENCE OR THE EQUIVALENT COMBINATION OF EDUCATION AND RELEVANT EXPERIENCE NECESSARY TO SUCCESSFULLY PERFORM THE ESSENTIAL JOB DUTIES SALARY: COMMENSURATE WITH EXPERIENCE APPLY ONLINE @ WWW.CHARMECK.ORG BEFORE 10/20/2019 THE CITY OF CHARLOTTE IS AN EQUAL OPPORTUNITY EMPLOYER
Employer: City of Charlotte
Expires: 11/10/2019
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