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Executive Assistant/Deputy City Clerk




League Letter


EXECUTIVE ASSISTANT/ DEPUTY CITY CLERK – Mount Holly. The City of Mount Holly is recruiting for the following position and interested applicants may apply as follows: Please apply with a completed City of Mount Holly application which can be obtained and printed at Please submit the completed application along with resume and cover letter to the attention of; Susan Allen, Human Resources Director, P.O. Box 406, Mount Holly, NC 28120 or Fax to 704-827-5672 or email to You may also hand deliver to our office located at 400 E. Central Avenue, Mount Holly, NC 28120. GENERAL DEFINITION AND CONDITIONS OF WORK: Performs intermediate professional work in the preparation and maintenance of financial records; does related work as required. Work is performed under the regular supervision of the Finance Director. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires stooping, reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. ESSENTIAL FUNCTIONS/DUTIES: Maintains official municipal records including the minute book and exhibit book for the City Clerk; Handles citizen request for service or complaints and follows up to answer questions or assure that issues are handled and information is disseminated; Processes, records, and files City documents including resolutions, ordinances, petitions, contracts, and deeds; Pick up bank bag each morning; Take and pick up mail from post office, sort, stamp and put in correct mail box; Compile weekly time record for the Administration Department; Issue city ID cards; Administer various credit accounts to include Sam’s Club and Northern Tool; Fold and stuff payroll stubs and distribute to departments weekly; Assist in the Revenue Collections and Utility Billing when needed; Coordinate calendar and book Municipal rentals;

Process outgoing certified mail and set up pickup for Fed-Ex packages; Coordinate necessary paperwork and check request for DMV and new tags; Order supplies and repairs for copiers; Order flowers for hospital stays and bereavements; Orders paper and other departmental supplies; Assist with answering phone calls and routing to the appropriate personnel; Assist the City Clerk and attend regular and special called City Council meetings as needed; KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of office practices and procedures; considerable knowledge and ability to use correct grammar, vocabulary, and spelling; ability to use assigned office equipment with required skill and speed including a variety of personal computer; knowledge of accounting procedures and practices; knowledge of laws pertaining to privacy and open meetings; ability to summarize, compile, and tabulate narrative and numerical material; ability to use judgment in organizing and establishing arrangement and format; ability to organize and effectively process and maintain records and files activities; ability to establish and maintain effective working relationships with other employees and the general public; ability to express technical ideas effectively, both orally and in writing. Considerable knowledge of computer operations, software utilized for finance-related functions as well as Microsoft Office Applications such as Word and advanced Excel. EXPERIENCE/EDUCATION: Graduation from a regionally accredited community college with an Associates degree in Public or Business Administration or related field and at least 4 years of governmental or general office experience; basic understanding of office procedures, research and reporting. Ability to acquire the North Carolina Certified Municipal Clerk designation (NCCMC) within 3 years of hire. SPECIAL REQUIREMENTS: Possession of an appropriate driver’s license valid in the State of North Carolina.




Mount Holly